Measure across the people who actually search, not just the asset-management team.
Planning tool · asset visibility
What is poor asset visibility costing the operation?
Use your own assumptions to estimate the annual staff time spent searching for equipment and the asset-loss exposure that improved visibility may be able to address. This is an indicative planning tool, not a guaranteed savings claim.
Build the business case correctly
Measure operational friction, not just tracker cost.
The useful baseline is what the current lack of visibility costs in time, replacement, unnecessary hire, duplicate purchasing and operational delay. Only include benefits you can evidence.
Separate genuine loss from delayed recovery and unnecessary replacement wherever possible.
Better visibility can support utilisation decisions, but quantify this only when you have reliable operational evidence.
Using the calculator
Build the case from the operational cost you can actually influence.
The ROI calculator is most useful when you use realistic figures for search time, labour cost, replacement spend and the number of assets affected. It is an indicative business-case tool rather than a guarantee of savings, but it helps identify whether a pilot or detailed discovery is commercially justified.
Search time
Estimate how long staff spend locating equipment and how often that happens across the team.
Replacement loss
Include avoidable replacement or hire costs where missing equipment creates a direct financial impact.
Pilot next
Use the result to decide whether a representative pilot can validate the operational assumptions before wider deployment.